Senior Executive Assistant - Legal
At Fluor, we are proud to design and build projects and careers. We are committed to fostering a welcoming and collaborative work environment that encourages big-picture thinking, brings out the best in our employees, and helps us develop innovative solutions that contribute to building a better world together. If this sounds like a culture you would like to work in, you’re invited to apply for this role.
Job Description
Fluor, a Fortune 500 company, is one of the largest professional services firms, providing engineering, procurement, construction, project management and related services, on a global basis. Fluor is currently seeking a Senior Executive Assistant to be located at the Dallas Headquarters office in Irving, Texas. This position will assist and support the Legal department.
Some of the primary responsibilities include:
• Works closely with department leadership and staff with minimum supervision, performing a broad range of very sensitive, confidential, and proprietary administrative functions
• Participates in the preparation of proprietary financial documents
• Coordinate global travel arrangements for maximum cost effectiveness to include processing visa applications, adhering to security travel advisories and charter travel arrangements
• Perform research on internet for business purposes
• Maintain compliance with all applicable policies, procedures, and global standards
• Network with other executive assistants to strengthen relationships and leverage knowledge of Company processes and practices
• Adhere to and support Fluor’s Health, Safety & Environmental and Sustainability Policies
• Meet expectations on attendance and punctuality
Basic Job Requirements
• A combination of education and directly related experience equal to nine (9) years
• Ability to communicate effectively with audiences that include but are not limited to management, coworkers, clients, vendors, contractors, and visitors
• Proficient in standard software used in word processing, creating spreadsheets and presentations, e-mail, file management/storage, and schedule management (e.g. Microsoft 365 – Word, Excel, PowerPoint, Outlook, SharePoint).
Other Job Requirements
• Demonstrated ability to work in an atmosphere dealing with confidential and privileged matters
• Participate in department meetings, training, and functions
• Ability to attend to detail and work in a time-conscious and time-effective manner
• Participate in Fluor University® for training and career development
• Contribute to and promote the use of Fluor’s knowledge management portals and communities
Preferred Qualifications
• High School Diploma or equivalent appropriate General Certificates of Secondary Education or global equivalent
• Prior experience supporting a legal or finance group highly desired
• Familiarity with the litigation process
• Expert computer and software skills to include the use of word processing and email as well as the expert use of spreadsheets and electronic presentations
• Team player
• Strong interpersonal and communication skills, both oral and written
• Superior organizational skills, judgment, and flexibility
• Strong leadership and decision-making skill
We are an equal opportunity employer. All qualified individuals will receive consideration for employment without regard to race, color, age, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, genetic information, or any other criteria protected by governing law.
Benefits Statement: Fluor is proud to offer a comprehensive benefits package designed to promote employee health, wellness, and financial security. Our offerings include medical, dental and vision plans, EAP, disability coverage, life insurance, AD&D, voluntary benefit plans, 401(k) with a company match, paid time off (personal, bereavement, sick, holidays) for salaried employees, paid sick leave per state requirement for craft employees, parental leave, and training and development courses.
Market Rate Statement: The market rate for the role is typically at the mid-point of the salary range; however, variations in final salary are determined by additional factors such as the candidate’s qualifications, relevant years of experience, geographic location, internal pay equity, and prevailing market conditions for the specific role.
Notice to Candidates: Background checks are carried out as part of any conditional offer made, including (but not limited to & role dependent) education, professional registration, employment, references, passport verifications and Global Watchlist screening.
To be Considered Candidates: Must be authorized to work in the country where the position is located.
Salary Range: $62,500.00 - $103,500.00
Nearest Major Market: Irving
Nearest Secondary Market: Dallas