Procurement Specialist

Job Description

Fluor is seeking candidates for opportunities within our Program Delivery Support (PDS) team, working alongside the California High-Speed Rail Authority, to provide program delivery and program management services for one of the largest planned infrastructure projects in the U.S.

The system will connect the 500-mile stretch between the Los Angeles region with the San Francisco Bay Area, with up to 24 stations. The first phase of the program is currently under construction in California’s Central Valley.

Under the general direction of the Senior Commercial Specialist, the Procurement Specialist functions as a team member who is responsible for developing procurement documents and managing procurement processes for capital procurements. This employee also supports the development of boilerplate procurement documents and contracts for competitively procured contracts. The employee works in the Capital Procurement Section, which is part of the California High-Speed Rail Authority’s Program Delivery Office, Contract Management Branch.

• Applies knowledge and utilization of both efficient procurement processes, market research, and good business management to ensure timely delivery of goods and services to the customer.
• Utilizes innovative cost and time efficient strategies in decision-making in the acquisition process.
• Formulates the contracting approach to be taken that will best satisfy the requirement. Determines the type of contract best suited to the requirement, developed by the appropriate special clauses and terms and conditions applicable to the solicitation.
• Performs cost and price analysis for all negotiations and supporting documentation for price fair and reasonableness determinations.
• Throughout the life of the A/E, supply, construction, information technology, utility and service contract, maintains liaison with the contractor to interpret contractual obligations and provide problem resolution under the direction of the Contract Manager.
• Coordinating with legal, finance, and other departments ensuring compliance with legal and regulatory requirements
• Implementing contract management policies and procedures, and identifying areas for improvement
• Monitoring contract execution to ensure obligations are met, while maintaining detailed records of contract documents and communications
• Providing training and guidance on contract-related issues to teammates/staff
• Collaborate with internal stakeholders across departments to ensure contracts align with business objectives and risk tolerance.
• Ensure compliance with legal and regulatory requirements, as well as internal CAHSR policies and regulations.
• Under management’s supervision, coordinates review of developed customized contract drafts by stakeholders (i.e. Legal - based on associated risk, Risk Management & Insurance Services, Audit Services, Environmental Services, Safety, etc.) to mitigate risk.
• Under management’s supervision, reviews, modifies, and negotiates contract terms and conditions to mitigate risk.
• Prepares, maintains and reviews purchasing files, reports and price lists. Prepares purchase orders and sends copies to suppliers and to departments originating requests.
• Actively aware of safety in day-to-day activities.
• Responds to customer and supplier inquiries about order status, changes, or cancellations in a timely manner supporting CAHSR needs.
• Under management’s supervision, compares prices, specifications, and delivery dates to determine the best acquisition method, while preparing all Pre-Award / Pre-Solicitation documentation.
• Tracks the status of requisitions, contracts, and orders.
• Other duties maybe assigned.

Basic Job Requirements

• Accredited four (4) year degree or global equivalent in applicable field of study and five (5) years of work-related experience or a combination of education and directly related experience equal to nine (9) years if non-degreed

Other Job Requirements

• Proven Knowledge of State and federal contracting statutes, regulations, and practices
• Proven ability to develop appropriate contact language that meets legal requirements as well as the project requirements of the functional areas. Ability to work collaboratively with others in an integrated matrix organization

Preferred Qualifications

• Master’s Degree/Juris Doctorate
• FAC-C Professional, DAWIA Level II or III, or equivalent.
• 5+ years of experience in contract management, the principles, contractual terms, pricing structures, pricing tools and data systems, negotiation, project support, finance, contracting, or proposals.
• Strong presentation skills and the ability to effectively communicate in writing and in person.
• Demonstrated well-developed organizational and time-management skills and proven ability to prioritize multiple demands and meet established deadlines and commitments.
• Demonstrated leadership skills as well as the ability to manage multiple priorities within strict deadlines in a fast-paced environment.